Calendar Setup Tip: Design for your users

Whether the calendar is shared with coworkers, clients, volunteers, contractors, or the public, a thoughtful design makes the calendar easier to adopt and use every day. As you build your calendar, look at it from the perspective of the people who will be viewing and updating it. Small improvements in organization and presentation can make a big difference in the overall user experience.

Consider these best practices:

• Use clear, descriptive names. Name sub-calendars so users immediately understand what they represent. Avoid internal codes or abbreviations unless everyone using the calendar is familiar with them.
• Provide guidance where it’s needed. If your team follows specific scheduling conventions or workflows, add instructions to the calendar’s About box so users always have a convenient reference.
• Make the calendar convenient. When sharing a calendar with clients, external groups, or the public, an embedded calendar may be the most convenient option. Team members should be added as users with appropriate permissions (more below) for convenient access on a browser or in the Teamup app.

A calendar that’s easy to understand requires less training, reduces questions, and helps everyone work more efficiently. Designing with the user experience in mind makes the calendar more valuable for everyone who relies on it.

Get more help with calendar setup in our

🔒 Essential Guides for Calendar Admins

• How to Set Up Your Calendar Securely
• What You Need to Know About Administrator Access
• Share a Calendar Securely with Customized Access Permissions
• When and How to Safely Use Shareable Calendar Links
• Organize and Color-Code with Sub-Calendars
• Build an Organized but Flexible Calendar Structure
• ▶️ Access and Adjust Calendar Settings
• ▶️ Create and Organize Sub-Calendars
• ▶️ Add a Calendar User