When to use one master calendar to manage multiple teams, projects, or locations

When you create a Teamup Calendar, what you create is a master calendar. The master calendar can contain many individual sub-calendars: the larger and more complex your organization or projects are, the more sub-calendars you generally need.

When you're managing multiple teams, projects, departments, or business locations, one important question is whether to stick with a single master calendar to manage it all, or to use separate master calendars for the separate areas or groups. 

Each scenario is different, so there's no one right answer. In some cases, separate master calendars is the better approach.

In other cases, a single, combined master calendar will function better for these reasons:

• For a combined overview of all organizational scheduling. One compelling reason to stick with a single master calendar, even with 150 sub-calendars or more, is the ability to have a single, unified overview. For supervisors, overseers, and others in management and executive positions, this ability can be invaluable.
• To be able to assign any task or event to anyone across teams, locations, etc. If there are certain duties or events that can be assigned to anyone, or shared by multiple locations or departments, a single master calendar makes it easy to assign these as needed. 
• For easier cross-team collaboration. If the work depends on inter-departmental collaboration, then a single master calendar may be better. With a single master calendar, you can customize access and allow various departments and teams to see each other’s sub-calendars as needed. This way, they can plan meetings, share tasks, and more easily collaborate through the shared calendar.

See more details and factors to consider for using a single master calendar.