How to prevent users from adding events too far into the future

User question: Is there a way to limit how far into the future our users can add events? For example, we'd like to prevent any events added further than 12 weeks out.

Teamup does not have a dedicated feature for blocking future dates. However, here is a workaround you can use to effectively prevent users from adding events past a certain future date. 

Block out future dates with an Unavailable event

1. First, make sure all sub-calendars are set to disallow overlapping events.
2. Next, create an "Unavailable" event starting on the date which marks the end of your allowed event reservation period. For example, if you wish to prevent users from adding events further than 12 weeks into the future, start this event on the date that is 12 weeks from today.
3. Assign this event to all calendars and set it to end far into the future.

With all sub-calendars set to disallow overlapping events, no one will be able to add an event which overlaps with that “Unavailable” event.

A single event spanning future dates, assigned to all calendars,
prevents booking past the allowed reservation window.

Keep the Unavailable event current 

Periodically, you'll need to move this Unavailable date further into the future to keep the allowed period and Unavailable dates current.

For example, if you schedule the Unavailable event for 3 months out, move it forward one month at a time and do so on the 15th of each month, your users will have an allowed window of 10-12 weeks.

If it's important that users never have less than a 12-week allowed window, then set the Unavailable event to start a little further out (e.g. 14-15 weeks from the current date). 

Adjust the dates and the periodic updating to work with your guidelines and what your users need to accomplish. 

Two ways to quickly update the Unavailable event

To reschedule the Unavailable event through the event editor: Click to open the event, then adjust the From date another week or month into the future. The To date will adjust automatically. Save the event. 

Or, you can update the Unavailable event by dragging it to a new day. This is easiest to do in week, multi-week or month view.