Calendar structure: What should sub-calendars represent?
Tue 19 Sep 2023
.Ticker > Tips / Support Nuggets
Sub-calendars are the heart of a Teamup calendar. What each sub-calendar represents will determine the structure of the calendar and how it can be used.
What should the sub-calendars represent?
Sub-calendars on Teamup may represent people, resources, projects, areas, or anything you need to organize or schedule.
Sometimes, it's easy to figure out what sub-calendars represent or how they are assigned.
- If you want to track what’s happening with everyone in your team , add one sub-calendar for each team member. All events about a specific member will be displayed in the color of that sub-calendar.
- If you need to schedule jobs for your field workers, add one sub-calendar for each worker, and share the sub-calendar with the worker so that he knows what to do.
In other scenarios, it's worth thinking through different options. You may need to represent and manage multiple areas or dimensions:
- Team member A and B are working on project C.
- A professional coach A needs Room X for a coaching session with client Y.
- Workshop X at a conference is organized by company Y on topic Z.
Sometimes it's best to create different sets of sub-calendars, organized in folders, to represent each dimension:
Other times, it works better to use custom event fields to manage these dimensions.
Often, the best structure is a combination of organized sub-calendars and custom fields.
See more about what sub-calendars represent, and how to manage multiple dimensions in your calendar. Jump into a live demo calendar to explore different scenarios and test out your own ideas.
sub-calendars, structure, custom fields, getting started, setup