Use Case: Community first responders

Scenario: A nonprofit organization of first responders works for free, serving the community by responding to emergency calls and assisting the ambulance service. They need a way to coordinate the vehicles shared by the staff and volunteers. 

This charity assists the local ambulance service with trained first responders. The team of about a dozen staff and volunteers shares several vehicles. They sign up for shifts, and then use the vehicle during that shift to respond to calls as needed.

They need a way to organize numerous volunteers, vehicles, and shifts so everyone can see the availability of vehicles for any given shift. They also need a way to coordinate trading shifts if needed, scheduling away/off time, and planning fundraising activities for the organization. 

A central solution for all the scheduling needs

With a Teamup calendar, they're able to simplify scheduling and reduce the need for manual oversight by a supervisor or volunteer coordinator. 

• Each vehicle has its own sub-calendar.
• There are shift assignments pre-scheduled on the calendar, as demonstrated here. 
• To "claim" a vehicle for a shift, a volunteer just adds the event to the vehicle's calendar when they sign up for an open shift.
• There's also a Team sub-calendar. To schedule time off, a volunteer simply adds their "Unavailable" time to this calendar. 
• Event fields capture the name and phone number of each first responder for claimed shifts, so if needed it's easy to contact the person on shift / using the vehicle. 
• There's also an Events sub-calendar, which they use to plan and promote fundraising activities. 

First responders in action 

With Teamup mobile apps, all the first responders can see available vehicles and scheduled shifts anytime, anywhere. 

They can use comments on any scheduled shift or event to work out details, trade assignments, or coordinate as needed. 

Teamup is a centralized, flexible and accessible solution that's more streamlined than messaging apps, secure and easy to use.