How to share files with modify users only

Formatted text fields are a type of custom field that provide a large text area with formatting and linking options. It’s similar to the Description fiel but without file uploading ability. However, you can link to files that are stored elsewhere (e.g. Google Drive, Dropbox, etc.).

This special custom field comes with configurable visibility control for users with different access permissions. You can set each formatted text field to be visible for all users or only for users with modify permission.

To share files, images, or other attachments with modify users only via the formatted text field:

1. Create a custom field and choose Formatted text as the field type.
2. Give it a specific name (e.g. "Internal Files" or "Office Staff Only") so the use is clear.
3. In the Visibility section, choose Users with modify permission and Save.

To use this field to hide files, images or other attachments from read-only users:

• Instead of uploading the actual file to the Attachments or Description, insert a link to the file in the "Internal Files" formatted text field.