As a calendar admin, you can allow others to access the calendar by using a secure, shareable calendar link that doesn't require an account/login.
This is helpful in certain scenarios:
A school can share an events calendar with all the parents by secure link. Parents can view the calendar just by opening the link, which is fast and easy. No one has to create an account or login to see the events calendar, so more people are likely to use it.
A group uses a calendar link to embed a calendar on their website so it's available to the public. No account needed, no login required, no extra steps.
In situations when you need to share access with a large group, the public, or with a temporary/limited calendar user, it's typically more practical to let people view the calendar without requiring login.
Share a calendar with a group or the public
Create a link and choose which sub-calendars are included.
Assign the appropriate level of access for each sub-calendar.
Typically, read-only is the appropriate access for groups. Read-only allows users to VIEW but not add, modify, or remove events from the calendar.
If you're using a calendar to allow group members to book spaces or resources, you may need to assign a different permission (add-only, for example) to the booking sub-calendar.
Share the calendar link with your group the way you normally communicate with them: group email thread or newsletter, group chat, group page, etc.
REMINDER: Anyone who has the calendar link will be able to access the calendar, whether they're a group member or not. So if you put the calendar link in an email newsletter that might be forwarded outside of the group, anyone who receives the newsletter will be able to access the calendar.
Embed a calendar
You can also use a secure link to embed a calendar. You might want to embed the group calendar on the group website. Then anyone can go to the website to check group events.
Follow steps 1 and 2, above, then use our embed wizard to generate the iframe code for embedding the calendar in your group's website.
Share a calendar with a temporary/limited calendar user
You might want to share a calendar with someone on a limited basis:
A contractor who is part of a certain project.
A freelance worker providing services for your organization.
A consultant hired for a specific period of time.
A temp employee filling in for someone while they're on leave.
In these cases, you can use a secure link for that individual. Then, when their time/project has ended, you can delete the link to revoke their access to the calendar.
Create a link and name it for the individual who will be using it.
Choose which sub-calendars to include and assign the appropriate permission level for each one.
If desired, add password protection to the link for extra security.
Share the calendar link with the individual.
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