Calendar Setup Tip: Give each user the right access

One of the biggest advantages of a shared Teamup calendar is that different people can collaborate in different ways. Team members may need to create and edit events, managers may need a complete overview, while clients, contractors, or volunteers may only need to view a limited schedule.

Use Teamup’s granular permissions to customize access for each person’s role. This keeps the calendar secure, reduces clutter, and makes it easier for users to focus on the information that’s relevant to them.

Follow these best practices:

• Align access with roles. Match permissions to responsibilities. Teamup offers several access levels, from view-only to full editing permissions. Start with the lowest level that allows someone to do their job, then increase access if additional permissions become necessary.
• Separate internal and external information. Keep internal planning, administrative work, or confidential events on sub-calendars that aren’t shared with clients, contractors, or other external users.
• Limit administrator access. Calendar administrators can change settings, manage users, and control the entire calendar. Reserve administrator access for one or two trusted individuals who are responsible for managing the calendar and understand how its settings work.

Thoughtfully assigning permissions helps protect sensitive information, simplifies each user’s experience, and allows everyone to collaborate confidently within the same shared calendar.

Get more help with calendar setup in our

🔒 Essential Guides for Calendar Admins

• How to Set Up Your Calendar Securely
• What You Need to Know About Administrator Access
• Share a Calendar Securely with Customized Access Permissions
• When and How to Safely Use Shareable Calendar Links
• Organize and Color-Code with Sub-Calendars
• Build an Organized but Flexible Calendar Structure
• ▶️ Access and Adjust Calendar Settings
• ▶️ Create and Organize Sub-Calendars
• ▶️ Add a Calendar User