How to use sub-calendars to archive calendar data

Do you need to retain data from your calendar, but do not want to keep it in your daily calendar view? 

You can always export data from your calendar as a record or back-up. However, there's another method that keeps the data on your calendar, but out of view. 

You can deactivate any sub-calendar as a way to archive its data. 

For example, perhaps you have a sub-calendar for a specific project, with all events and tasks related to the project on it. When the project is complete, you don't need to see those events/tasks but you may want to retain the project data for future reference, record-keeping, customer inquiries, etc. You can deactivate (rather than delete) the project sub-calendar and it will become an archive for that project's data. 

Deactivated sub-calendars retain their data; it's just not visible or accessible until the sub-calendar is reactivated.

How to archive data on a sub-calendar

1. Make sure all the data you want to retain is on the sub-calendar you'll use as an archive. If needed, duplicate or move events to the archival sub-calendar. 
2. It's helpful to name the sub-calendar appropriately so that you can identify what's on it and be sure not to accidentally delete it from your calendar. 
3. Go to Settings > Calendars.
4. Find the archival sub-calendar in the list of calendars.
5. Use the toggle button next to the sub-calendar to deactivate it. The toggle will turn red and show an X when the sub-calendar is deactivated. 

To access the data again

Reactivate the sub-calendar by using the toggle button. The data (events) will be back on your calendar. You can search or filter to find the data you need, export a CSV or save to PDF, and then deactivate the sub-calendar again. 

Important notes

Deactivating is NOT the same as deleting.

A deleted sub-calendar's data will be permanently removed and is not retrievable. 

The limits of historical data apply to deactivated sub-calendars.

If data on an archival sub-calendar is older than the historical data allowed on your subscription, that data will not be accessible. You can temporarily upgrade your subscription to access it. 

Deactivated sub-calendars do not count against your subscription's sub-calendar limit.

You can have multiple archival sub-calendars over your limit, as long as they are deactivated. To reactivate an archival sub-calendar, you may need to temporarily deactivate another current sub-calendar so you are not at your limit of active sub-calendars.