Tips for organizing a complex calendar

Some scheduling needs are simple: You simply add an event to the calendar, put in the who, what, and where, save the date and time, and it's done. 

Some scheduling scenarios get much more complex because there are multiple factors involved in the scheduling. 

For example, an organization might have multiple staff members and several departments. The staff members are trained to work in each department, so they can be scheduled where needed. The calendar needs to show the shifts for each week for all staff, and which department they're working in for each shift. What's the best way to organize a calendar for the simplest scheduling when there are multiple dimensions involved? 

With Teamup, you can use both sub-calendars and custom fields to include multiple dimensions in scheduling. 

Option 1: Sub-calendars 

When using sub-calendars, you can create different groups of sub-calendars and keep them organized in separate folders:

When an event is created, it can be added to multiple calendars.

So if staff member Ian is assigned a shift in the Reference department, the shift event would be created for the needed date and time, and assigned to both Ian's calendar and the Reference Department's calendar. 

Option 2: Custom fields

Another way to manage scheduling dimensions: create a custom choice field. Each choice field can have predetermined options. The user can select the correct option(s) when they create an event. 

When an event is created, it is added to the appropriate staff member's calendar and the appropriate option is chosen from the Department custom field.

So if staff member Ian is assigned a shift in the Reference Department, the shift event would be created for the needed date and time, Reference would be chosen from the Department field, and the shift would be assigned to Ian's calendar. 

Combine and scale

You can combine these methods to manage multiple dimensions and scale your calendar as needed. For example, you can create a separate set of sub-calendars to represent staff members, work space, and department, while also having custom choice fields to represent job status, priority level, and project.