How to hide sub-calendar names for read-only users

Teamup’s read-only, no details access permission allows you to share a calendar while keeping all the calendar data secure. This permission hides all event details, showing only the sub-calendar title(s), the event date/time, and the event title as Reserved.

If you want to share a read-only view that also hides sub-calendar names, here are two methods. 

Corresponding custom field 

If you use staff names as sub-calendar titles, for example:

1. Adjust your sub-calendar titles to be numbers, abbreviations, or symbols that correspond to the actual names of the staff.
2. Create a custom choice field with options that correspond to the calendar numbers and actual staff names. For example, a sub-calendar would be titled "1" and the corresponding field option would be "1: Sam Smith."
3. Set this field to be visible for modify users only. See more on Visibility Control for Event Fields.
4. When creating events, assign them to relevant sub-calendar and select the corresponding option in the custom field.
5. Users with modify access will be able to see the staff name via the custom field. Users with read only access won't be able to see the name.

Secondary calendar + feeds

1. Create a secondary Teamup calendar to use for sharing with read-only viewers. 
2. For each sub-calendar you want to share from the original, internal calendar, set up an iCalendar feed into the secondary calendar. 
3. When you set up the iCalendar feed, set the title for each feed as something appropriate for read-only viewers. 
4. Share a link to this secondary calendar with the read-only viewers. They will see the events fed in from the originating, internal calendar but shown on the calendar titles you set up for the feeds.  

Note: You can share a feed with event details included (as shown above, with event titles) or create a no-details link from the originating calendar and get the iCalendar feed URLs from that link to share a feed with no event details (event titles will show as Reserved). ⮕ Learn more