If you have several Teamup master calendars and you'd like to merge them into a single Teamup Calendar, you can do so. Sometimes it is easier to have all your master calendars combined so you can see everything in one place. You can keep sub-calendars organized in folders so things are grouped in a helpful way.
Or, be able to work with someone who does. Importing and exporting data from a Teamup Calendars requires access to the main Settings, which is only available to calendar administrators.
Next, decide how you'd like to do the merge.
Note down the number of users, sub-calendars, custom fields and the subscription plan for each source calendar.
Decide which calendar should be the combined main calendar moving forward: It can work well to merge the smaller calendars into the most complex calendar (i.e. the one with the most users, sub-calendars and custom fields). Or you can create a completely new calendar to serve as the main calendar.
If needed, upgrade the main calendar to a higher subscription plan to accommodate the additional users, sub-calendars and custom fields that will be imported into it.
It's a good idea to give a new title to your main calendar so that it's clear which calendar you are moving forward with. Do this in Settings > Identity.
if you want to keep the events from each source calendar separated, you can use a folder for the sub-calendars from each source. Rename the original sub-calendars to reflect the folder structure: For Source Calendar A, rename the sub-calendars to integrate them into a folder structure: Calendar A > Susie, Calendar A > Sam, etc. Repeat this process for each source calendar.
If you prefer pulling all sub-calendars together without folder distinction, check the sub-calendar names. If any sub-calendar names are repeated from the source calendars, they will be merged upon import. To keep them as separate sub-calendars, rename them in one calendar (only) so that they no longer have the same name.
Consolidate your custom fields.
Decide what type of custom fields you need and how you want to name and configure them for the combined main Calendar.
For fields you want to retain from source calendars: If a field is used for the same information but named differently among source calendars, choose one name and update the field so the name is consistent for all source calendars.
If any field exists in a source calendar but not in the main calendar, create that field in the main calendar with the exact same configuration. Otherwise the imported custom field information will be lost.
For custom choice fields, make sure that choice options in the main calendar contain all the options listed in the source calendars.
2. Prepare files to import.
For each calendar to be combined (excluding the main calendar):
Go to Settings > Export Events.
Export the data in a .csv file.
For export settings:
Leave all sub-calendars selected and set the date range you wish to export.
Leave repeating events as one per row:
After export, you may need to edit the sub-calendar names or custom field names in the .csv files according to how you've set up your combined main calendar.
Next, back up your main calendar.
Do this by exporting the entire calendar to a .csv file as explained here.
Head to Settings > Import in the live demo calendar and import the csv files from the source calendar(s). If they have custom fields, make sure you create those fields in the demo calendar before importing.
Check that all of the data looks good.
Feel free to delete sub-calendars in the live demo (for a "clear calendar") and perform the import again if another test is needed. Imports cannot be undone, so test as much as possible before importing to your real main calendar.
When you've done all the test, delete the entire demo calendar to make sure your test data will be deleted promptly.
3. Merge the calendars.
Once done with testing, import the csv files from the calendars to be combined into yourMain Calendar.
See here for more on exporting and importing via a csv file.
Check that all is correct. Note that you can revert to the main calendar backup if needed: delete all sub-calendars (but one) and import your Main Calendar csv file only.
Once the files have been imported, set up user access in your main calendar.
Because each master calendar is managed separately, calendar access cannot be carried across from one calendar to another.
Any users from combined calendars that did not have access to the main calendar previously will need to be added.
While there, check that the user access to your Main Calendar is all correct. See here for more on cleaning up your calendar sharing and keeping your calendar secure.
Go through other settings for your newly merged main calendar.
Check the primary contact and billing contact.
Choose the default view and view settings, the default resolution, the calendar's time zone and other date and time settings and make them as useful for all as possible.